Privacy Policy (Personal Information Protection Policy)

Berkeley Consulting, Inc. (hereinafter referred to as the "Company") strongly recognizes the importance of protecting personal information, thus, in order to continue building a client relationship based on trust, we have established the following Privacy Policy, striving to appropriately protect personal information.

Compliance with Laws and Regulations

Definition of Personal Information

Personal information refers to information about a living individual that can identify a specific individual based on his full name, date of birth, address, phone number, and other information contained in this description.
This also encompasses information that can be matched with other data, leading to the identification of a specific individual.

Purpose of Use of Personal Information

When using personal information, the Company will specify the purpose of use as much as possible in advance through this Privacy Policy or through the website of each of our services, before we publicize and acquire the information. In addition, personal information will be handled according to the announced purpose of use.

The usage purpose of personal information collected by the Company is as follows:
Purpose of Use of Personal Information of Our Service Users

• • As a billing address for usage fees for each service based on the usage terms and usage fee list
• • As a point of confirmation during applications, cancellations, and changes of registered information
• • For marketing research and analysis regarding the Company and any of the Company's services
• • To respond to client inquiries and consultations
• • For information regarding technical support such as information on issues and maintenance of each service provided by the Company
• • For the provision and promotion of new services and products that the Company offers, including surveys regarding existing services, provision of renewal information, research and development, and functionality improvements
• • For the distribution of products or gifts
• • We aggregate registered personal information as statistical information to the extent that it cannot be identified as individual information and use it as reference material for the development of useful services for our clients
• • As reference information when clients choose to use related functions in any of the Company's services
• • For the provision of each service provided by the Company, related services, and management of its service users
• • For the provision of personal information to a third party provided that prior consent has been obtained from the client for each service provided
• • For other purposes in which the purpose of use has been publicly disclosed and consented to when providing each service

※ When using any of the Company's services, we ask you to take particular caution regarding the handling of functions related to personal information that is utilized at your discretion.

Purpose of Use of Personal Information of Employment Applicants at the Company

• • For screening based on personal information in resumes or curricula vitae (CVs)
• • For communications regarding interview schedules and employment screening results
• • For salary determination and employment management after hiring
• • In addition to the three (3) preceding points, for usage purposes for which consent has been obtained from the concerned individual

Purpose of Use within the Scope of Usage

The Company handles clients' personal information only within the scope necessary to achieve the purpose of use specified and disclosed in advance. However, in cases that fall under the following items stipulated in Article 18, Paragraph 3 of the "Act on the Protection of Personal Information", the Company may handle clients' personal information beyond the scope necessary to achieve the purposes of use that have been specified and disclosed in advance.

• • In cases based on laws and regulations
• • In cases where it is necessary for the protection of a person's life, body, or property, and it is difficult to obtain consent from the concerned individual
• • In cases where it is particularly necessary to improve public health or promote the healthy upbringing of children, and it is difficult to obtain consent from the concerned individual
• • In cases where it is necessary to cooperate with a national government organization, local government, or an individual or entity entrusted by them in carrying out affairs prescribed by law, and if there is a risk that obtaining consent from the concerned individual may interfere with the execution of the affairs
• • In cases where personal information is provided to an academic research institution, etc., and such academic research institution, etc. needs to handle said personal information for academic research purposes (including cases where part of the purpose of handling the personal data is for academic research purposes, but excluding cases where there is a risk of unfairly infringing the rights and interests of individuals.)

Provision of Personal Data to Third Parties

The Company will not provide personal information to third parties without obtaining the prior consent of the individual, except as otherwise provided by law.

Security Management Measures for Personal Information

The Company will take organizational, physical, personnel, and technical measures to prevent unauthorized access to, loss, destruction, alteration, or leakage of personal information.

Procedures for the Disclosure, Revision, etc. of Retained Personal Data

In cases where a request for disclosure, revision, usage suspension, deletion, etc. of retained personal data is received from an individual, the Company will respond to the request in accordance with the provisions of laws and regulations. For those who wish to do so, please send a request to the address stated in "Consultations, Complaints and Other Inquiries Regarding Handling of Personal Information".

Consultations, Complaints and Other Inquiries Regarding Handling of Personal Information

〒160-0023
Tokyo, Shinjuku-ku, Nishi-Shinjuku 6-chome, 18-1
Sumitomo Fudosan Shinjuku Central Park Tower, 11F
Berkeley Consulting, Inc.

For those who wish to contact us through methods other than postal mail, please contact us using the below.

Other Inquiries